Already since some time we have been using a maintenance management software program internally which we had developed about two years ago. As there are many more possibilities to use this software other than our own IT maintenance tracking we decided to do a re-build of the user interface and make it also available for other clients such as Plumbers, Electricians, Gardeners, Builders, Property management and of course other IT service companies. The A-Vision Job / Maintenance tracking system allows you to set up a kind of questionaire for your clients to go through before the problem report or suggestion comes to you. It also allows you to build a Frequently Asked Questions (FAQ) list and a Knowledge Base (KB) so that clients can try to find an answer on their question themselves. But besides that there are many more features like (automatically) assigning it to an available technician, notification by email or TXT, following a workflow which will make it a must-have for your business.
This software can be integrated with out existing Job Card Tracking System for creating pre-filled in Job Cards which will be our next step in the development.

So if you are interested or want to know more about this Job Maintenance Management software, please contact us now and we will help you finding the best solution for your case.

For a full featured DEMO please visit our Web Software website.

We have made this software open source and placed it on SourceForge, please have a look.

More and more plumber and electrician contractors are realising that having a paper based Job Card system can cause a whole lot of grief, especially when it comes to invoicing and searching through a large pile of paperwork to find that single Job Card the client is questioning about.

This is where the A-Vision Job Tracking System comes in place to make your life so much easier and less stressful.
The benefits is short -

• Quick and easy access to all your Job Cards
• Search for any Job Card
• Track the status of outstanding Jobs
• Keep all information together

Ease the invoice process.
By keeping all information related to a job (expenses, timesheets, anything) together with the Job Card you only have to look in one place when it comes to creating the invoice for the job.
This will reduce the actual cost of creating the invoice and prevents to miss out on costs made on a job. In the end you will see the huge benefits of using a more centralised system to organise your business process.

Satisfy your clients.
How frustrating if you cannot find that single Job Card which was created doing the job for that important client you have on the phone right now.
What if you just have to type in the clients name anddate range to pull up all Job Cards for that client during that period. You will have all the information at hand in no-time. No more wasting time having the client to wait for your searching through years or months of Job Cards. This will immediately promote your business as being very responsive and providing the accurate information. Such an image of the business says much more than hundreds of expensive advertisement in local newspapers.

Optimise your Job handling procedures.
Now you have all the Job information together you can use it to smoothen and optimise you processes. Using customised reporting you can generate any report on the available information in the A-Vision Job Tracking system. And even better, you don't have to wait for your accountant to see how you've been doing. Based on throurough facts you can now make important decisions on changing certain procedures and also see the results of these changes before your accountant even knows about it.

So here's in short how the A-Vision Job tracking system works.

1. Create a new job card.
   Fill in / select customer and details (including the customer PO number).
   The date will automatically be filled in with the current date.

2. Save and Print job card.
   A to be define A4 job card will be printed out on pre-perforated paper.

3. Assign plumber/electrician to job card.
   Once a plumber/electrician has taken the job card the name (or initials) can be entered / selected on the job card.
   An automatic date stamp will be done on this assignment.

4. Assign invoice to job card.
   Once the whole job card is completed an invoice will be created using MyOB (or any other accounting software) resulting in an invoice number. This number has to be entered into the job card to establish the link.
   Again an automatic date stamp will be done on this assignment.

5. Attach scanned job card documents to the job card.
   After scanning all documents for a job card these documents can be added to the job card. Automatic attaching is possible depending on the scanned document naming.
   Any attached job card related document can be opened from within the job card.

Special requests?
As almost any business is different and does business their own way, we understand that you might want it just a bit different. No problem, this is where we are great at, making it working your way by discussing your needs and customising it to benefit your business the most. This way you make sure that you will profit the most of it saving you and your business heaps of money, reducing stress, keeping your clients as well as your staff happy.

Create instant results by adding customised reports allows you to fine-tune the process to the optimum. 

Please contact us online to discuss how we can fill in your specific requirements.

The whole user interface has been renewed in order to support more flexibility and more accessible help information. (See below for some screenshots)

Request a DEMO CD !! There is now also a DEMO on-line available.

If you want to try this software, please request a DEMO CD by sending an email to info@a-vision.co.nz with your (Company) Name and Address details and we will send you a fully functional DEMO CD free of charge! Along with this DEMO CD will come a printed short reference manual. We also can do a little customisation if you send us your company Logo in JPEG format.