For documents indexed by date the interface will show the Date tree by default showing the year and month. By clicking on the Year/Month a list of all documents which main index date fall within that month are shown.

Next to each month folder the number of documents for that month are shown between brackets.

As documents are scanned, they are automatically put into folders representing the box from which it came. In case you're used to remember the names of the boxes, this might also be a good way to find back your documents.

Click on the Folder tree tab to open the folder tree which then will show the folders as windows explorer having the number of documents between brackets next to the foldername.

Documents indexed by dates are easily found by searching for dates. As a single document can have more dates indexed this differs from the Browse by date in such a way that it searches for all indexed dates. This means that for a document which main index date is 22/08/2003 and has sub index dates like 12/03/2003, 30/04/2003 and 13/05/2003 this particular document will also be found by the other dates.

For documents which have undergone an OCR process can also be found by text searching. Please keen in mind that no OCR engine is 100% accurate causing some documents holding a specific phrase not to be found by that phrase.

The following text search capabilities are supported -

• +
  A leading plus sign indicates that this word must be present.

• -
  A leading minus sign indicates that this word must not be present.

• (no operator)
  By default (when neither + nor - is specified) the word is optional, but the documents that contain it are rated higher.

• > <
  These two operators are used to change a word's contribution to the relevance value that is assigned to a document. The > operator increases the contribution and the < operator decreases it.

• ( )
  Parentheses group words into subexpressions. Parenthesized groups can be nested.

• ~
  A leading tilde acts as a negation operator, causing the word's contribution to the document's relevance to be negative. This is useful for marking “noise” words. A document containing such a word is rated lower than others, but is not excluded altogether, as it would be with the - operator.

• *
  The asterisk serves as the truncation (or wildcard) operator. Unlike the other operators, it should be appended to the word to be affected. Words match if they begin with the word preceding the * operator.

• "
  A phrase that is enclosed within double quote (") characters matches only documents that contain the phrase literally, as it was typed.
  If the phrase contains no words that are in the index, the result is empty. For example, if all words are either stopwords or shorter than the minimum length of indexed words, the result is empty.

Next to the textual content and date search it is also possible to combine those two by searching for textual content in documents indexed with particular dates.

This facility gives you for example the ability to search for documents related toa specific client with in a date range. This will narrow down the search resultsand ensure you the most accurate results.